ANNUAL BOARD MEETING  -  March 7, 2009

SCVFD Member,
 
The Spring Creek Volunteer Fire Department held its annual meeting last night at the fire station. Attached is a copy of the handout each attendee was provided. Board member Mary Gray put the handout together and I think you will agree she did a fine job.
 
Your attention is invited to page 4 of the handout where 2008 activities of the Volunteer Fire Unit, Ladies Auxiliary and Board of Directors are summarized. These activities resulted in significant improvements to SCVFD's corporate structure and method of operation, support to firefighters and facility upkeep.
 
Page 5 of the handout shows how financially successful we were in 2008 as a result of membership support for fundraisers and pledge drives. You can also see the large amounts spent for firefighter support and facility improvements. At the bottom of the page there is a note regarding the new fire truck. We are not simply taking in funds and sitting on them.
 
Our 2009 budget was prepared in January and reflects an expected income of about half that received in 2008. With the recession, we believed it prudent to be conservative in both expected income and expenses to which we were willing to commit. Please note the $6,960 we must pay on a loan for the tanker part of our new fire truck.
 
Soon, you will be getting in the mail our brochure requesting your annual donation. If you have already contributed, thank you very much. There are a lot of people working hard, for free, to provide fire protection for you and your property; please be as generous as possible. Your contributions are tax deductible.
 
Page 7 of the handout shows fundraisers the Ladies Auxiliary plans for 2009.  Without these ladies and their fundraisers, SCVFD would surely not be as successful as we are. They are the difference between being able to do great things and holding on by our fingernails. Please support these fundraisers.
 
Last, attached is a copy of our Procedures Manual that was last updated in January 2009 (will be added to website soon). These procedures cover the policies, procedures, duties and tasks not covered in the BY-Laws. These procedures spell out who is supposed to do what and when it should be done; they keep us from stepping all over ourselves.
 
Thank you for your support.
 
Schley Ricketson
Chairman, Board of Directors, SCVFD

Handout - Page 3 -------------------------------------------

Board of Directors: 2008*
     Schley Ricketson, Chairman
     Jim Pace, Vice Chairman
     Larry Wells, Secretary
     Pat Kirkland, Treasurer
     Bruce Temples, Fire Chief
     Janice Rogers, President, Ladies Auxiliary
     Jim Tomlinson, Asst. Secretary
     Ed Powell, Asst. Treasurer
     Mary Gray, Board Member
    *The BOD will elect 2009 officers at its next regular meeting.

Ladies Auxiliary: 2009
     Janice Rogers, President
     Linda Carter, Vice President
     Judi Anderson, Secretary
     Gloria Coppinger, Treasurer

Volunteer Fire Unit: 2009
     Bruce Temples, Fire Chief
     Randall Earnest, Lieutenant

Active Firefighters:
     Joel Alday                  Kevin Morris
     Jimmy Anderson       Ryan Posey
     James Daniels          Kenneth Starr
     Andy Dunn                 J.W. Warriner
     Robert Godwin          Bob Whisman
         
Junior Firemen:
     Michael Smith

Handout - Page 4 -------------------------------------------

• Chili Cook-Off ($13,347)
• Fourth of July Barbeque ($4,822)
• Fish Fry and Community Yard Sale ($1,417)
• Pancake and Sausage Breakfast ($1,286)
• Funded the following purchases for SCVFD:
  • Turnout gear and pagers for firefighters ($2,907)
  • Carpet for community room and wiring repairs ($2,162)
  • Tables, quilt rack, griddles and coffee maker ($786)

• Developed SCVFD By-Laws and a Procedures Manual
• Obtained income tax exempt status from IRS ($750) and Georgia
• Held monthly meetings, elected new officers, replaced two members
• Assisted with fundraiser events
• Arranged independent audit of 2007 SCVFD financial records
• Implemented Fire Service Charge to insurance companies
• Maintained records, financial reports, e-mail distribution list, data base of area property owners and web site (Janice Eakin-Carraway)
• Coordinated building and ground maintenance and operated the community room
• Funded firefighter turnout gear ($10,252), upgraded building’s electrical system ($1,194) and bought new lighted sign board ($445)
• Updated and mailed out SCVFD brochure, publicized all fundraisers

Income (Inflow)

     20,918.08  Fundraising events
     16,940.00  Membership pledges
      3,445.19  Other (reimbursements, grants, rent, interest, donations, etc.)

$41,303.27  Total Income (Inflow)

Expenses (Outflow)

  Firefighter Support
     12,416.18  Turnout gear and uniforms
       1,264.51  Equipment maintenance & repair (fire, radio & vehicle)
       1,166.54  New equipment (fire and first aid)
          286.26  Pager service
          191.46  Other (miscellaneous)
           -95.05  Training (refund)

   $15,229.90 Total Firefighter Support (Expense)

  Building and Grounds
      3,193.69  Electricity, maintenance and repair
      2,613.17  New equipment and miscellaneous
        999.23  Janitorial and grounds keeping
        568.60  Pest control (two years 2008-2009)

   $6,374.69 Total Billing and Grounds (Expense)

  Office
      1,205.50  Other (bank charges, corporate registration, insurance
                       bond, IRS filing fee, etc.)
        996.69  Telephone and DSL internet service
        592.46  Supplies and postage
        120.99  Goodwill, advertising and miscellaneous
         35.48  Office equipment

  $2,951.12 Total Office (Expense)

  Fundraising
        783.17  Mail outs
        129.67  Miscellaneous

    $912.84 Total Fundraising (Expense)

$26,468.55  Total Expenses (Outflow)

    $41,303.27  Total Income (Inflow)

 - $26,468.55  Total Expense (Outflow)

 = $14,834.72   Net Income

  Bank Account Funds

            29,028.81     Certificates of deposit (six)
              7,077.04     Savings account
              4,500.00     Checking accounts

 $40,605.85  Total Bank Account Funds

Note:  In 2009 we paid $27,689 for cab and chassis for the fire tanker truck and will take out a loan (@$30,000) for tank, pump and related equipment to complete the truck.

            $0  Balanced Budget